Government Office supplies Contract and product group 1

Contract ID: RM917A

Start Date: 01/09/2011

End Date: 31/08/2015

Description

The Government Office Supplies Contract forms part of the centralised procurement model that is transforming how Government buys common goods and services through centralised category management, standardisation of specification and aggregation of spend.

It provides a centralised, single contracting route with competitive rates:

Product group one covers the supply and delivery of office stationery, office paper, janitorial products, small office machines and the provision of a closed loop service.
Product group two covers the supply and delivery of electronic office consumables.

The agreement was let in July 2011. Product group one is for an initial period of 3 years with an option to extend for a further period of 12 months.

The agreement is managed by HMRC and can be used by all Central Government Departments, executive agencies and non-departmental public bodies, as well the wider public sector organisations specifically named in the OJEU.

Benefits
Access
Savings
Case studies
Background
Lot details
Documents
Contact

Benefits

Competitive prices for similar goods and services available in the public sector are guaranteed.
A single agreed and transparent price for the whole of Government.
Service wrap designed to move to single weekly delivery, improving ordering efficiency and reducing cost to serve.
Delivery of closed loop capability for paper recycling to improve sustainability and yield the commercial value of Government waste paper.

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Access

To access the contract you will firstly need to complete and sign a Service Level Agreement (Central Government) or a Customer Access Agreement (wider public sector).

Copies of these agreements can be obtained from the HMRC Office Supplies Category Team by emailing implementationteamhmrc.cpofficesupplies[at]hmrc.gsi.gov[dot]uk or calling 0161 827 0382/0265/0275.

Once the agreement has been completed, the supplier(s) will be in touch with you to arrange access and agree an implementation date.

Dependent upon your organisation’s infrastructure, orders can be placed electronically, by phone, fax or email as agreed with the supplier.

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Savings

Product group one products are delivering cashable savings of up to 29%.

Savings can be base lined by comparing prices with the prices you previously paid.

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Case studies

Save up to 55% on non-core office supplies

Government Office Supplies Contract negotiates 22% reduction on delivery charges

Government Office Supplies Contract volume discounts expected to save customers AL1.2m in 2012/13

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Background

The agreement was developed to:

Aggregate volumes and deliver a single agreed price for products.
Rationalise the choice of products available through standardised specifications.
Simplify access to office supplies for all of Central Government and for wider public sector organisations who chose to come on board.
Provide a compliant route to market for all Central Government Departments mandated to use a centralised arrangement.

In accordance with the new centralised procurement model it was decided to create a Pan Government contract for the provision of Office Supplies with HMRC as the lead authority following award.

The procurement was undertaken using the Open Procedure.

The OJEU notice was published on the 2 April 2011 with an addendum published on the 16 April 2011.

The tender exercise was conducted using HMRC’s eSourcing Portal, opened on 13 April 2011 and closed for receipt of tenders on 6 June 2011.

Following full compliance checks, tenders were evaluated in accordance with published evaluation criteria:

Qualification Stage – only those providers who satisfied all of the requirements within the qualification stage proceeded to the award stage.

Award Stage – responses to the award stage section(s) of the online questionnaire were evaluated. Only compliant bids were evaluated at award stage which was those that met the minimum specification requirements.

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